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January board meeting minutes

16 Mar 2018 4:22 PM | Anonymous member

Hiawatha Bicycling Club meeting minutes

Board of Directors Meeting  7:00 pm  January 16, 2018

Location:   Have Fun Biking

                 1321 E 66th Street   Suite 102

                  Richfield,  MN  55423


Board members present: Dan Robinson, Barry Cole, Jack Soltis, Marty Rosenstein, and John Johnston III .


Board members absent: Mark Kleczewski , Theresa Ditter


Other club members present:   Greg Swanson


Meeting was called to order at 7:01 pm


The December meeting minutes were approved.


Dates for three Smart Cycling events have been identified. Details are not yet known.


Treasurer’s Report

No treasures report this month. Club riders insurance is due and the 2018 rider rate is approximatly $4.54 per member. This is separate from TDA rider insuance which will be billed and paid later in the season.


Vice-President’s Report:  Barry

Nothing to report.


Marketing and Public Relations Report:  Marty

Marty will be working to revamp the HBC website with a priority to include promotion of the TDA. There was discussion about developing a master E-mail list for marketing. Currently there are multiple lists kept by several individuals.


Membership Report:  Dan

January club membership stands at 202.  No change since last month.


Tour D’Amico (TDA) Report:  Greg

Planning for the 2018 TDA is under way. The next TDA meeting is scheduled for Feburary 1. Due to construction at the D’Amicos in Edina, the restaurant will not be used as a rest stop this year. This will necessitate a change in the long and medium routes. This year the planning team is also considering a new “super short route” of about 15 to 20 miles. It would include one rest/food stop. The super short route is being added to attract casual riders and familes. The TDA website could be up and running as soon as next month to accept registrations.


Volunteer Banquet :  Dan

The Volunteer Banquet is set for Sunday April 15 from 4-7 pm at De Gudio’s, 425 7th Street West, St Paul. It will be an Italian menu with vegetarian/gluten free offerings. The room is large enough for two 60” TVs to show HBC season slides with music. There have been problems with the clubs current jersey vendor Norberto. There were questions as to if the ride leader vests would be available in time for the banquet awards as Norberto has been unresponsive. An alternate vendor may be needed. There was discussion about the type of ride leader award. Should the club continue with jerseys or perhaps move toward another award. Suggestions included socks, pants, bike pump, or cash.  Ride leaders and club members who volunteered last ride season will be contacted with an invitation to the banquet. However, anyone (including non-members) can attend the banquet for $25. The budget has been set at $2000 for the event.  Weather permitting; there may be a ride before the banquet at 1:00 or 2:00 as the restaurant opens at 4 pm.


New Business:  Dan

Dan will be sending out a (E-mail) letter about upcoming events with Minnesota Ski Club (MSC). MSC has  monthly news letters and offers group ski trips during the winter season.


The next board meeting will be held on Feburary 13, 2018 at 7:00 pm at the Have Fun Biking office in Richfield.


The meeting was adjourned at 8:30 pm.

Respectively submitted by Jack Soltis

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