Hiawatha Bicycling Club meeting minutes
Board of Directors Meeting 6:30 pm November 14, 2017
Location: Have Fun Biking
1321 E 66th Street Suite 102
Richfield, MN 55423
Board members present: Dan Robinson, Barry Cole, Jack Soltis, Mark Kleczewski, Marty Rosenstein and Theresa Ditter.
Board members absent: John Johnston III
Other Club member present: Jim Luoma(out going president), Bruce Allyn(out going treasurer)
Meeting was called to order at 6:52pm
Frist order of business was to fill board positions. Board officers for the 2017-2018 year are:
President – Dan Robinson
Vice President – Barry Cole
Secretary – Jack Soltis
Treasurer – Mark Kleczewski
Marketing and PR – Marty Rosenstein
Board TDA representative - Theresa Ditter
Minutes of the annual meeting (November 5, 2017) were approved with minor corrections of a date and name.
Treasurer’s Report: Bruce Allyn
Year end summary – a cash transfer from the Vanguard account into the operational account will be needed in the very near future to cover several large expenses at the beginning of the year. Estimate was two to three thousand dollars. A large expense for web hosting (three year period) is coming due in 2018. Two unpaided expenses, 2017 PO Box and 2017 Ride leader jerseys, will be carried over into 2018 causing two entries for each in 2018.
There was discussion about the need to have a better break down of TDA (Tour D’Amico) expenses. The possiblity of a dedicated TDA treasurer (or assistant treasurer) to specifically measure and track TDA expenses was suggested.
Vice-President’s Report:
No report.
Marketing and Public Relations Report:
Marty indicated that he would work with club department chairs (TDA, Membership, and Ride leader) to develop and publish more information about these club functions. This would enable members to better understand what takes place in these areas in hope to attract more volunteers to help out.
Membership Report:
TDA Report:
A 2018 TDA director is needed. The club is still searching for a member to step forward. This is a very important position and needs to be filled as soon as possible.
Unfinished Business:
The 2018 calendar was reviewed. A 2018 Ride Leader department head is needed.
New Business:
The board received a thank-you card and note from Edie Kalweit for a gift card granted to her for years of supplying Birthday Bash (personally decorated) cakes. First Fridays of the month would not be the same without Edie’s passion for the clubs tradition to celebrate members birthdays with a cake.
The club thanks you Edie for all you do.
The next board meeting will be held on December 12, 2017 at 7:00pm at the Have Fun Biking office in Richfield.
The meeting was adjourned at 8:15pm.
